CBS2 offers a strategic way for departments to provide Human Resources-related services to an ever-growing employee base that promotes efficiency and consistency.
Here is a list of Human Resources services with links to Service Now. You also can use the DFA Service Portal to search quickly for all services provided by the Division of Finance and Administration, including those from CBS2.
Gain or Update Your Access to Various Campus System
Submit this request for electronic access to buildings and campus systems, i.e. UCMNetID, generic emails, affiliate requests, online directory changes, and pro forma updates.
What do I need to get started?
Request through ServiceNow
UC Merced Staff Employee Record Adjustments
Submit this request if you would like CBS2 to initiate an adjustment to a UC Merced Staff record, in the areas of employment recruitment, updating TRS supervisors, equity increases, reclassifications, stipends, step increases, employee awards, and employee separation. (For student employees, please use the Employee Record Adjustments: UC Merced Students request option).
Please use and attach the CBS2 Employee Separation checklist to your request to ensure that all items have been completed prior to employee departure.
What do I need to get started?
Justification, job description, department and Human Resources approval where applicable
UC Merced Student Employee Record Adjustments
Submit one of these requests to initiate the hiring of a Student Employee or an adjustment to a UC Merced Student Employee record, this includes the processing of student recruitment, updating TRS supervisors, reclassifications, stipends, step increases, and employee separation.
When using the Student Employee Intake Request users will be taken to the Student Employment Services form where they can request additional security actions (DMV & Background Pulls) along with other CBS2-specific onboarding options, including locksmith services, system access, and equipment purchases. If you're still not sure how to get started, see the attached Student Employee Intake Process to gain a better understanding of how to submit your request. Please use the CBS2 Student Separation Checklist to ensure that all items have been completed prior to student employee departure.
What do I need to get started?
Justification, job description, department and Human Resources approval where applicable
Employee Record Adjustments: Contract/Limited Term
Submit this request if you would like CBS2 to initiate an adjustment to a UC Merced Contract or Limited Term Employee Record, this includes processing of recruitment, end date extension, and employee conversion from contract to career.
What do I need to get started?
Justification, job description, department, and Human Resources approval where applicable.
Process UC Path Direct Retros and Earning Distribution Changes
Submit this request if you would like CBS2 to initiate an adjustment to payroll expenses that have already been posted to the Ledger and/or for an adjustment to the COA your employee, student, and or contract/ UC Merced Correct and transfer identified errors in employee funding source in UCPath.
What do I need to get started?
Name, dates, COAs, justification, approval, and a copy of the Distribution of Payroll Expense ( DOPE) Report from UC Path
Onboarding New Employee
Prepare Personnel Action Form (PAF) and follow the checklist for new employees, sending welcome emails; start the process to get systems and building access, order Live Scans, provide information on how to obtain a CatCard, or coordinate new-hire appointments with the Human Resources Payroll Center (HRPC). See the CBS2 New Employee Onboarding checklist to help guide you.
What do I need to get started?
Approved HR classification request, recruitment request, job description, and a list of needed supplies.
Update Department Organization Charts
Update and distribute department organization charts.
What do I need to get started?
Specify exact updates and changes that are needed.
