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Division of Finance and Administration

Purchasing

The Center for Business Services and Solutions (CBS2) supports the UC Merced campus in the procurement of goods and services essential to the university's day-to-day operations. Purchasing teams within CBS2 assist in executing purchase orders within established dollar limits and guidelines per UC Merced's established policies, procedures, and regulations. CBS2 also assists in documentation gathering for contract creation, provides general support by communicating with vendors and customers to solve problems, and audits invoices for accuracy to expedite payments to the vendor. 

Planning on executing a Purchase order for an Individual, please see the How to Pay an Individual Matrix for all the necessary forms and guidance before submitting your General Purchasing request.

Please visit the Supply Chain Center of Excellence website for more information regarding supply chain policy and compliance.  

Initiate a General Purchasing Request

Prepare and submit requisitions in Oracle for all services and goods; this includes purchases for both Catalog and Non-Catalog items and the execution of service agreements, agreement renewals and extensions, sub-awards, independent contract execution ( HR approval must be obtained prior to execution), and requests for international vendors. You can also use this request to initiate the closure of an open purchase order. For all software purchases please use the Software Request below. 

What do I need to get started?

COA/POET, Quote, justification and ap,proval

 

 

 

Manage Your Invoice Payment

Initiate the process for invoice submission through Oracle to the UC Merced Accounts Payable team for payment. Payment types include invoices from vendors, honorarium payments, cost of living increases, and lease agreements.   You can also use this request to manage invoices still pending payment to ensure completion through the payment process. 

What do I need to get started?

Invoice, justification. If a purchase order has not been created you will also need your COA/POET 

 

 

 

Order Your Mobile Device (Cellular Phone/MiFi)

This request will initiate the general purchase of centralized cellular phones and MiFi for the UC Merced campus. This includes changes in current phone or MiFi services and the purchase of accessories. 

What do I need to get started?

Ticket submission in ServiceNow

 

 

 

Purchase Software 

This request will initiate the purchase of software.

If you are looking for one of the following applications: Adobe CC, Acrobat Pro, Acrobat Reader, ArcGIS Online/Pro, ArcGIS Pro, ArcMap, Calm app, Camtasia, Crashplan, Mathematica, Matlab, MS Project, SPSS, SAS EAS/TR, SAS JMP, Visio, Zoom (HIPAA license), Zoom (Webinar license – for over 300 attendees) use the Office of Information Technology Software List for self-help options. Students, please use the Office of Information Technology ServiceService hub for all your software needs.

What do I need to get started?

A detailed description of the software you would like to purchase, a quote, COA/POET, business justification, and approval

 

 

 

New Vendor Setup 

Initiate a new vendor setup when working with a business or individual that has not yet established itself as a UC Merced supplier in Oracle.  Please note: Transactions cannot be made executed in Oracle without a supplier id. 

What do I need to get started?

Vendor name, contact information, website address

 

 

 

Submit Your Procurement Card (P-Card) Receipt 

Submit P-Card Receipts to attach to the reconciliation of your PCard. All campus users; including faculty, staff, and students who make purchases outside of the General Purchasing process via their PCard must submit the associated receipts within 10 business days of the transaction for verification, review, and approval. PCard reconciliation is a requirement to keep your PCard active for usage.  

Need a PCard: Download the application, fill it out and obtain all approvals. Send the completed application, with the training certificate, to pcard@ucmerced.edu. The P-card administrator will review the application and request a P-card from the managing bank. You will be notified by the P-card administrator that your card is available to pick up.

What do I need to get started?

COA/POET, receipt, justification, approval