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Division of Finance and Administration

Purchasing

The Center for Business Services and Solutions (CBS2) is a support unit for UC Merced's purchasing department, with responsibility for the facilitation and execution of external commitments for goods and services. CBS2's objectives are to offer responsive service, protect the university from foreseeable procurement risk, and ensure the university's requirements are being met when placing orders for campus departments.

Below is a complete listing ofthe purchasing services currently offered by CBS2. By selecting the link,you will be taken directly to the applicable request in ServiceNow.

 

Create a FedEx Shipping Label

Create Fed Ex Labels on behalf of the department

What do I need to get started?

COA, shipping address, and Business Justification

 

 

 

Purchase Order Requisitions

Prepare and submit requisitions to Procurement Services per the department's request for all services and goods this includes purchases for Non Catalog items, agreement renewals, and requests for international vendors. Software purchases via this request can be made only through JourneyEd; all other software purchases must be made through the Office of Information Technology). We also provide a monthly review and closeout of open purchase orders.

What do I need to get started?

Quote, justification and approval

 

 

 

Invoice Management

This request will initiate the general purchasing process via requisition input in BobCat Buy on behalf of the department. Submit departmental invoices for submission to Accounts Payable. Manage invoices with errors from Accounts Payable and ensure completion through the system. 

What do I need to get started?

Invoice, justification and approval if no purchase order

 

 

 

Mobile Device Purchases (Cellular Phone/MiFi)

This request will initiate the general purchase of centralized cellular phones and MiFi for the UC Merced campus. This includes changes in current phone or MiFi services and the purchase of accessories. Request is available to all faculty and staff. 

What do I need to get started?

Ticket submission in ServiceNow

 

 

 

Software Purchases

This request will initiate the purchase of software through supplier JourneyEd (all purchases made outside JourneyEd must be initiated with the Office of Information Technology).

What do I need to get started?

Detailed description of software, quote, COA (FAU), business justification, and approval

 

 

 

Vendor Setup 

Work with vendor to establish and update UC Merced supplier record in campus systems.

What do I need to get started?

Vendor name, contact information, website address

 

 

 

Procurement Card (P-Card) Receipt Process

Process UC Merced P-Card Receipts for Campus faculty, staff, and students on authorized purchases made outside of the General Purchasing process. Includes monthly reconciliation of the purchasing card to the department on a monthly basis. 

What do I need to get started?

Receipt, justification, approval