CBS2 supports UC Merced in the procurement of goods and services essential to the university's day-to-day operations. Purchasing teams assist in executing purchase orders within established dollar limits and guidelines per UC Merced's established policies, procedures and regulations. CBS2 also assists in gathering documentation for contract creation, provides general support by communicating with vendors and customers to solve problems, and audits invoices for accuracy to expedite payments to the vendor.
Here is a list of Purchasing services with links to Service Now. You also can use the DFA Service Portal to search quickly for all services provided by the Division of Finance and Administration, including those from CBS2.
Planning on making a purchase order for an individual? The How to Pay an Individual Matrix presents all the necessary forms and guidance needed before submitting a General Purchasing Request.
Go here for more information about supply chain policies and guidance.
Initiate a General Purchasing Request
Prepare and submit requisitions in Oracle for all services and goods; this includes purchases for both Catalog and Non-Catalog items and the execution of service agreements, agreement renewals and extensions, sub-awards, independent contract execution ( HR approval must be obtained prior to execution), and requests for international vendors. You can also use this request to initiate the closure of an open purchase order. For all software purchases please use the Software Request below. Please use the Non-Purchase Order Payment Request below for all Honararium, H1-B visa fees, Cost of living payment (COLA), Award/stipend/fellowship payments, Sponsorship payments and other realted transactions.
What do I need to get started?
COA/POET, Quote, justification and approval
Initiate a Non-Purchase Order Payment Request
Prepare and submit this request to process payments for:
- Honorariums for non-UC employees
- H1-B visa fees
- Cost of living payment (COLA)
- Award/stipend/fellowship payments
- Sponsorship payments
- Filing/postage fees
- Lease payments
What do I need to get started?
Each payment type has different documentation requirements that must be scanned and attached to the Payment Request Form. Please reference the How to Pay an Individual matrix for an easy reference guide.
Manage Your Invoice Payment
Initiate the process for invoice submission through Oracle to the UC Merced Accounts Payable team for payment. Payment types include invoices from vendors, honorarium payments, cost of living increases, and lease agreements. You can also use this request to manage invoices still pending payment to ensure payment completion.
What do I need to get started?
Invoice, justification. If a purchase order has not been created, you will also need your COA/POET
Order Your Mobile Device (Cellular Phone/MiFi)
This request will initiate the purchase of cellular phones and or MiFi devices for the UC Merced campus. This includes changes in current phone or MiFi services and the purchase of accessories.
What do I need to get started?
Ticket submission in ServiceNow
Purchase Software
This request will initiate the purchase of software.
If you are looking for one of the following applications: Adobe CC, Acrobat Pro, Acrobat Reader, ArcGIS Online/Pro, ArcGIS Pro, ArcMap, Calm app, Camtasia, Crashplan, Mathematica, Matlab, MS Project, SPSS, SAS EAS/TR, SAS JMP, Visio, Zoom (HIPAA license), Zoom (Webinar license – for over 300 attendees) use the Office of Information Technology Software List for self-help options. Students, please use the Office of Information Technology Service Hub for all your software needs.
What do I need to get started?
A detailed description of the software you would like to purchase, a quote, COA/POET, business justification, and approval
New Vendor Setup
Initiate a new vendor setup when working with a business or individual that has not yet established itself as a UC Merced supplier in Oracle. Please note: Transactions cannot be executed in Oracle without a supplier ID.
What do I need to get started?
Vendor name, contact information, website address
Submit Your Procurement Card (P-Card) Receipt
Submit P-Card receipts to attach to the reconciliation of your P-Card. All campus users; including faculty and staff who make purchases outside of the General Purchasing process via their P-Card must submit the associated receipt and business justification within 10 business days of the transaction for verification, review, and approval. P-Card reconciliation is a requirement to keep your P-Card active for usage.
Need a P-Card? Download the application, complete and obtain all approvals. Send the completed application, with the training certificate, to pcard@ucmerced.edu. The P-Card administrator will review the application and request a P-Card from the managing bank. You will be notified by the P-Card administrator that your card is available to pick up.
What do I need to get started?
COA/POET, receipt, justification, approval
